IT onboarding for new employees and guests

Once you have received your account details, you should change your initial password first. This will prevent you from having to log in again everywhere later on.

Next, you can set up Wi-Fi on your device. Instructions for your specific device can be found here.

To help you configure your e-mail client we created several manuals which can be found here.

Invitation links and instructions on how to set up your account can be found here.

For instructions on setting up a printer for your device, please refer to our printing guide.

Using the VPN allows you to access all internal services and connect to all machines as if you were at the institute. Instructions can be found here.

We occasionally receive an increasing number of reports about email scams. Typically, users receive emails that appear to be from a group leader or director. When users reply to these emails, they are asked to purchase gift cards (e.g., Apple or Amazon) for the supposed manager.

Email addresses consist of an actual email address (e.g., erika.mustermann@mpimet.mpg.de) and may also contain a display name (e.g., “Erika Mustermann” erika.mustermann@mpimet.mpg.de). Unfortunately, many email programs initially only display the display name. However, this can be set completely freely and thus be “faked.”

Upon reviewing current scam attempts, it's evident that the email addresses are generic Gmail addresses (e.g., desk909@gmail.com), rather than those of the supposed group leaders.

ChatAI provided by GWDG is web service, which hosts multiple LLMs on a scalable backend. It runs on their cloud with secure access to run the LLMs on their HPC systems. It is a secure solution to commercial LLM services, where none of your data gets used or stored on their systems.

When working with public/commercial AI tools (or AI tools in general), keep in mind to follow a few guidelines:

• Data Privacy: Never input personally identifiable information like private or company data. Do not upload sensitive data.
• Accuracy & Fact-Checking: AI models can “hallucinate” (state false facts with absolute confidence). Never use AI-generated facts, citations or legal advice without cross-referencing a primary source. Look for biases. If the response feels stereotypical or one-sided, ask for a different perspective or correct it manually.

Please use only approved software. External services like Google Forms or Drive are not allowed for data protection reasons.

We provide the following word processing programs:

• Microsoft Office
• ShareLaTeX (web-based, collaborative editing of LaTeX documents)
• HedgeDoc Pad (web-based, collaborative markdown editor)

The GWDG also provides a couple of external services, e.g.:

• GWDG-ChatAI (web-based LLM service, no data gets used or stored on their systems)
• Nextcloud (cloud storage for sync and share)
• LimeSurvey (web-based, creation of online surveys)

Further Software:

• Adobe Software ¹⁾
• Matlab

To import your MPI-account to DKRZ, you need to log in in with your m-account (e.g. m123456) at https://luv.dkrz.de/accounts/login/external/.

Please keep in mind that only certain settings like password, login shell and email address will be imported. They are not synchronized later. If you want to keep the same settings for your MPI-M and DKRZ account, you will have to change them for both user accounts.

After successfully importing your account, you need to accept DKRZ's Guidelines for the use of information-processing systems of the Deutsches Klimarechenzentrum GmbH (DKRZ) at https://luv.dkrz.de/user/profile/. Fill out the form and accept their guidelines for use at the bottom.

After you successfully logged in at https://luv.dkrz.de, you can request to join a project on your projects page or ask your group leader to add your account.

To join an existing project, please visit: https://luv.dkrz.de/projects/ask/

If project admins accept your request, the DKRZ will create a full account for you. You will also receive an email with further instructions once the account is ready.

To access Levante, the project administrator must explicitly grant you permission to do so.

Our Intranet (https://max.mpg.de) provides helpful information about how our institute works.

Log in via MPG SSO by selecting the MPI for Meteorology as your institute, then enter your MPI-M email address and password.

There you will also be able to find all kinds of forms as well as your pay stubs.

• Forms: Hover your cursor over Institute. From the menu that appears select Forms at the bottom right.
• Pay stubs: SAP-Portal should be listed under “My Favorites” on the intranet front page. If you cannot find it there, you can also visit the page directly at: https://sbportal.sap.mpg.de